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The recipient must include information on civil rights requirements, complaint
procedures and the rights of beneficiaries in member or volunteer service
agreements, handbooks, manuals, pamphlets, and post in prominent locations, as
appropriate. The recipient must also notify the public in recruitment material and
application forms that it operates its program or activity subject to the
nondiscrimination requirements. Sample language, in bold print, is: This
program is available to all, without regard to race, color, national origin,
gender, age, religion, sexual orientation, disability, gender identity or
expression, political affiliation, marital or parental status, genetic
information and military service. Where a significant portion of the population
eligible to be served needs services or information in a language other than
English, the recipient shall take reasonable steps to provide written material of the
type ordinarily available to the public in appropriate languages.
2. Prohibition Against National Origin Discrimination Affecting Limited
English Proficient (LEP) Persons. Pursuant to Executive Order (EO) 13166 –
Improving Access to Services for Persons with Limited English Proficiency,
recipients are required to provide meaningful access to their programs and
activities by LEP persons. For more information, please see the policy guidance
at 67 FR 64604.
3. Records and Compliance Information. The recipient must keep records and
make available to AmeriCorps timely, complete, and accurate compliance
information to allow AmeriCorps to determine if the recipient is complying with
the civil rights statutes and implementing regulations. Where a recipient extends
Federal financial assistance to subrecipients, the subrecipients must make
available compliance information to the recipient so it can carry out its civil rights
obligations in accordance with the records requirements at
2 CFR §§ 200.334200.338 and § 200.331(a)(5).
4. Obligation to Cooperate. The recipient must cooperate with AmeriCorps so
that AmeriCorps can ensure compliance with the civil rights statutes and
implementing regulations. The recipient shall permit access by AmeriCorps
during normal business hours to its books, records, accounts, staff, members or
volunteers, facilities, and other sources of information as may be needed to
determine compliance. The recipient and subrecipients must cooperate when
contacted regarding investigations into allegations of discrimination including,
but not limited, to providing requested documentation and making relevant
officials available to provide information and/or statements.